Evengo Open the app

The complete walkthrough

Creating an event, step by step.

Six steps on your side, one tap on theirs. Here is every one of them, what each option actually does, and what your guests see once the invitation lands.

Part one · You create it

The six steps

The wizard walks through them in order and shows a live preview of the event as it takes shape. Nothing here is locked in: every step can be reopened afterwards.

  1. 1

    Title — name it

    An emoji and a name. That is the only field the wizard refuses to leave empty.

    • Quick start offers ready-made suggestions, so a barbecue or a birthday is one tap away.
    • Your templates reuse an event you have already organised, poll rules included.

  2. 2

    Date — fixed, or put to the vote

    Three modes, and you are not obliged to decide now.

    • Not set — leave it open and settle it later.
    • Fixed date — pick it from the calendar.
    • Poll — tap several days. At least two: a poll with one proposal has nothing to arbitrate, and the wizard says so.

  3. 3

    Time — and how long it runs

    The same three modes as the date: not set, a fixed time picked on the wheel, or a poll on several slots.

    • Duration is optional — from 30 minutes to 4 hours.
    • Or a named stretch — afternoon, evening, all day — which reads as words and survives a time poll.

  4. 4

    Place — with the practical details

    Not set, a fixed address, or a poll between several places.

    • Pick the address from the suggestions and the event gets a map. Typed by hand, it stays plain text.
    • The time zone follows the place, so a weekend abroad is read on the right clock.
    • Access details, all optional: door code, building, floor, entrance, parking, meeting point.

  5. 5

    Bring — who turns up with what

    Three shapes, depending on how much you want to organise.

    • Nothing at all — you handle everything.
    • The same for everyone — one instruction the whole group reads, like “picnic and water, 1.5 L minimum”.
    • A shared list — each person claims an item. You can cap it at one item per guest, and let guests add items of their own.

  6. 6

    Invite — friends only

    Search among the people you are already connected to and tick them. Nobody can be sent an event by a stranger.

    • At least one guest is required — an event with nobody in it has nobody to notify.

Poll rules — set per poll

The date, the time and the place are three separate votes, and there is no reason for one to dictate the terms of the others. Each carries its own settings.

  • One answer per person, or several — useful when you want to know every slot that works, not just the favourite.
  • Allow people to change their vote after the fact.
  • A closing date. The poll shuts on its own and the winning proposal is applied to the event.
  • On a tie, the count cannot decide, so the organiser taps the proposal they keep.

What the app refuses to let you do

  • A poll with a single proposal — that is a decision, not a vote.
  • A closing date already in the past — the poll would be shut before it opened.
  • A closing date on or after the day of the event — a vote has to finish before the thing it decides.
  • An event with no guests at all.

Part two · What your guests see

On the other side of the invitation

Your guests land on one page holding everything. Here is that page, in the order they meet it.

First, they answer

“Will you be there?” — Going, or not going. This is the one thing Evengo asks before anything else.

  • Answering unlocks the polls. Until then the polls are visible but greyed out: only people who are actually coming get to decide the date.
  • The same rule guards the bring-list — you confirm, then you can claim an item.

Then they vote

One tap per proposal. The bars fill as the answers arrive, and everyone sees the count live — including how many people have voted so far.

  • The poll shows when it closes: “closes in 3 days”, counted down.
  • If you allowed it, they can come back and change their vote.
  • Once it closes, the winning proposal is written onto the event itself — the date stops being a poll and becomes the date.

They claim, and they ask

The list shows what is taken and what is still free. Tap “I’ll bring it” and the item is yours — everyone else sees it disappear from the open items.

  • If you capped it at one item per person, the app says so rather than letting someone claim half the list.
  • If you allowed additions, a guest can announce something you had not planned for.
  • Questions and answers sit on the same page. Asked once, answered once, read by everybody — no more giving the address out five times.

And they keep it

Once the date is settled, one tap drops the event into their own calendar app.

  • The participant list shows who is confirmed, who declined, and who has not answered yet.
  • Anyone can leave an event afterwards — plans change, and nobody is trapped in a list.

Part three · Afterwards

The album has a window

It is not a folder that sits there forever. It opens and it closes, and that is deliberate.

It opens when the event starts

Not the moment you create the event — the moment it actually begins. An event planned for next week has no browsable album today, and one whose date is still being voted on has none either: there is no start to measure against yet.

It seals seven days later

A week after the event starts, the album closes for good and the photos are frozen. Everyone gets a notification the day before — the last call to add anything. After that the memories stay, but nothing more goes in.

That is the whole of it.

Six steps, and the rest happens without you.

Open the web app Back to the home page